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Electronic Theses and Dissertations Available in SearchWorks and Socrates

With the end of the Spring 2010 Quarter, Stanford’s Electronic Theses and Dissertation (ETD) project wrapped up its second full quarter in production. Over 200 doctoral and Engineering Master’s students (92%) opted in Spring to submit their culminating works in electronic form using a system developed collaboratively by SULAIR, the Office of the Registrar, and Administrative Systems. According to a survey conducted by the Registrar’s Office, the system, which launched in November 2009, is heavily favored by students over the traditional hard copy process, because it is free and more convenient.

The submissions from Fall 2009 and Winter 2010 Quarters – totaling 144 in number -- have been processed and are now discoverable and accessible in SearchWorks and Socrates. For example, see http://searchworks.stanford.edu/view/8537155. Furthermore, those works that are not under embargo will soon be available online to the public via Google Books. Stanford has extended its existing partnership with Google to provide world-wide, full-text access to its dissertations and theses. This new approach marks a major departure from the way doctoral dissertations and master’s theses have been collected, preserved, and distributed by Stanford in the past. In June, Hannah Frost delivered a presentation on the Stanford initiative to an international audience at ETD2010 -- an annual conference on all things ETD -- in Austin, Texas.

Two pages have been published on the SULAIR Web site to provide more information to SULAIR staff, as well as to the broader Stanford community, about the new ETD program.

  • The Project Description page outlines the rationale for and benefits of the new submission process, as well as explains some of the underlying policies that govern ETD publication and access.
  • The Process Description page details how the theses and dissertations are processed by SULAIR for use by Stanford students and faculty, and scholars around the world.

Staff who have any questions regarding Stanford ETDs should submit them via email to: hydra-etds@lists.stanford.edu.


June 2010 Issue of "ReMix" Now Online

SULAIR's Library Development Office publishes monthly issues of ReMix: News from the Stanford Libraries. June's issue has a variety of interesting news items and links. This includes items on SULAIR's "bookless" Engineering Library; hypertext novels, particularly Figurski at Findhorn on Acid (Eastgate Systems, 2001) by Richard Holeton, Director of Academic Computing Services for the Libraries; University Librarian Michael Keller being named a newly elected American Fellow of the Academy of Arts and Sciences (AAAS); and the 2010-2011 Humanities Fellows named by the Stanford Humanities Center. You'll also find a number of other news items and information about exhibitions, events, publications, and acquisitions.


LOCKSS to Preserve Government Documents

Seal of US Government Printing Office The Stanford-based LOCKSS (Lots of Copies Keep Stuff Safe) consortium, already consisting of more than 200 college and university libraries, has a new member as of this past Monday: the United States Government Printing Office (GPO). The GPO "provides publishing & dissemination services for the official & authentic government publications to Congress, Federal agencies, Federal depository libraries, & the American public," and it has centralized its publications as much as possible in its Federal Digital System.


May 2010 Issue of "ReMix" Now Online

SULAIR's Library Development Office publishes monthly issues of ReMix: News from the Stanford Libraries. May's issue has a variety of interesting news items and links. This includes items on SULAIR's science data projects; the new exhibit in Green Library, Mary Webb: Neglected Genius; a tenth anniversary celebration for SULAIR's Digital Language Lab, a summary of how graduate students in the winter quarter class Early Modern Japanese Literature curated an exhibit of nineteenth-century woodblock print books; and new features for Parker on the Web.


Upcoming Advanced Drupal Training - Tuesday, May 25

For Drupal developers looking to learn more about Drupal Theme Development, IT Services Technology Training is offering a full-day workshop on Tuesday, May 25, 2010.

In this class, taught by a senior Drupal developer, you will be introduced to Drupal theming, and shown how to extend the Stanford Modern Theme. Other topics covered will be adding CSS styles, creating node templates, and customizing Drupal themes.

Please read on for details on this class, along with registration information through STARS. STAP funds apply. If you have any questions, contact Technology Training at 723-4391.


New iStanford Release with Library App

screenshot of iStanford interface

A new version of Stanford's iPhone application is now available via the iTunes App Store. This update offers several new features (including iTunesU, 5-SURE and Emergency Tiles), but of special note are two major, Libraries-specific enhancements:

  1. A Library "tile", which allows you to search library holdings via SearchWorks from your iPhone.
  2. A Library "Places" overlay in the Maps tile.

The iStanford interface looks like this (note the library tile in the bottom left corner):


Scopus Comes to Stanford


Scopus is the Elsevier abstract and citation database of peer-reviewed literature. It also includes selected web sources, patent documents, pre-publication articles and smart tools to help users track, analyze and visualize their research.

Scopus covers scientific, technical, medical and social sciences literature with related arts & humanities content. There is significant international coverage with more than half of Scopus content originating from Europe, Latin America and the Asia Pacific region.


New Multimedia Studio in Green Library

multimedia studio image

Have a multimedia project and need to use specialized applications to create a movie, manipulate images, or create a techno-track? You can use Green Library's new multimedia station (an extension of the the Multimedia Studio, located in Meyer). You'll find it includes a host of multimedia applications such as Final Cut Pro, iMovie, GarageBand, Photoshop, and much more.

Use of the multimedia station is reserved for Stanford patrons who need to work on multimedia projects. Cluster machines are available for Stanford patrons with non-multimedia needs. Click here for Meyer policies for using the Multimedia Studio.


Tanenbaum Room Open for Group Study in Green Library

The Mary M. Tanenbaum Room, room 221A in the Bing Wing of Green Library, is now open for group study. Like other group study spaces in Green, the room is available on a first come, first served basis, with a two hour limit when others are waiting. (See policy details).

Editorial Staff

How to Control the Stanford Faculty

It’s not an easy task, and so far putting Stanford faculty members’ names under authority control has eluded us; however, the ETD (Electronic Theses and Dissertations) project has given us that opportunity. The previous policy for cataloging dissertations in the Metadata Department was based on a simple template which allowed for inclusion only of the main advisor -- and in an uncontrolled form. After consultation with the DLSS team developing the ETD workflow, we revised our policy and we will now:

  • Trace all advisors listed, not just the main one;

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