Borrowing privileges and loan periods
Although EAL is open to all people, only Stanford faculty, students and staff with a valid Stanford ID, UC Berkeley ID holders, and UC students with a UC/Stanford Reciprocal Services Program card may check materials out of EAL. EAL follows the circulation policies of Green Library. See details: www-sul.stanford.edu/how_to/policies/circulation_policies.html#loans

If a patron doesn’t have a Stanford ID, UC Berkeley ID or UC/Stanford Reciprocal Services Program card, he/she has to fill out the Visitors’ Registration Form which provides courtesy privileges for use of EAL for seven visits in a 12-month period (which starts from the first day of access). These days need not be consecutive. Courtesy passes obtained from Green library are valid for the EAL. A current photo ID must be presented along with the courtesy pass. Courtesy passes allow for browsing and in-house use of EAL materials only.

Visitors requiring use of EAL beyond the seven visits access allowed by the courtesy privilege or wishing to borrow library materials from EAL, or any of the eleven research branches must purchase a library card. Access privileges may be purchased for one day, one month, three months, or for one year. Purchased access cards permit on-site use only of library materials. Borrowing privileges may be purchased for either three-month or twelve-month periods and allow the cardholder to charge materials from most of the Stanford University Libraries.

Loan periods for Stanford-affiliated patrons

	Undergraduate	Graduate	Faculty
Books	4 weeks	quarterly due date	academic year due date
Bound journals, non-reference cd-roms	1 week	1 week	1 week
Current journals/periodicals, microfilm, reference, archival materials	non-circulating	non-circulating	non-circulating

Holds & Recalls
If a patron wishes to recall or hold an item already checked out, he/she can place the request on the Socrates records. EAL material which circulates for a loan period longer than 14 days is subject to recall. Recalled items must be returned immediately if needed for course reserves or within 7 days of the recall notice. Once the item is returned to EAL, the requesting user will be notified and a hold placed on the item for 7 days.

Search for books
If an item cannot be located on the shelf and it is not currently charged to another user, a search may be requested at the EAL front desk. Items will be searched 3 times within a 12-day period. If the item is located, the user will be notified and the item put on hold for 7 days. If the item is not found, library staff will continue to search on a regular basis over the course of one year.

Request purchase of books
Patrons can request purchase of Chinese, Japanese or Korean books by emailing the EAL at eastasialibrary@stanford.edu. The request will be sent to the proper bibliographer. Once the book has been processed, the requester will be notified and the item put on hold for 7 days.

Interlibrary loan
Interlibrary borrowing of CJK books from other libraries is handled by the Interlibrary Services at Green Library. For more information and details, see: http://library.stanford.edu/services/interlibrary_services/interlibrary_borrowing.html

Overdue fines, replacement, and payment
Overdue fines vary by loan period. Please check Overdues, Bills & Notices on the website for the Stanford library circulation policy. Overdue notices are a courtesy. Failure to receive such notice will not be considered grounds for reduction or cancellation of fines.

Bills for replacements charges include the replacement cost of the item, a $25.00 processing charge, and a non-refundable $5.00 billing fee. Replacement charges for monographs is $75 and for a journal volume $100 for CJK materials. EAL doesn’t accept payment for replacement or overdue fines for EAL materials. Payments should be made at the Privileges Office, Green Library.

In-house use of EAL materials
In special circumstances, EAL materials that are not checked out to the patron, for example, big sets from SAL, newspapers, microfilms, etc. can be kept in EAL for no more than one academic quarter at a time for in-house use. To request such service and limited space, please check with the staff at the front desk.

Chinese Books
Currently Chinese books at the EAL have two different call number systems: Library of Congress Classification System (LC) and Harvard-Yenching Classification System. LC call number always starts with alphabetical letter, for example:

DS777.53 .L546 2005
PL2727 .S2 Z363 2005

Harvard-Yenching call number starts with numeric digits, such as:

4292.3 2135
9155 1143

Chinese books with LC call numbers are housed in the mezzanine level of Meyer Library except for large multi-volume sets, such as the Si ku quan shu. Because of the space shortage, we are sending most big sets to the Stanford Auxiliary Library (SAL) on campus.

Chinese books with Harvard-Yenching call numbers are all housed in SAL except folios (oversize books). To access this collection, users can go directly to SAL to browse and check out materials. EAL materials in SAL can be paged to EAL circulation using the SAL Request Form or directly from the item record in Searchworks. Normally it takes 2 days for the books from SAL to be delivered to EAL for picking up.

Japanese Books
Japanese books have two different call number systems at EAL: Library of Congress Classification System (LC) and Nippon Decimal Classification. LC call number always starts with alphabetical letter, for example:

HE559 .J3 N58 2000
PL528 .S547 2001

Nippon Decimal call number starts with numeric digits, such as

351 MI47
366.059 JR59R

Most LC classification Japanese materials are held in the mezzanine stacks, with large multi-volume sets located in SAL2. All NDC classification materials are held in SAL2 except for folio/oversize materials. For detailed information on the call number ranges of Japanese books housed in SAL, please check with staff at the front desk (725-3435). To access this collection, users can go to SAL directly to browse and check out materials. EAL materials in SAL can be paged to EAL circulation using the SAL Request Form or directly from the item record in Searchworks. Normally it takes 2 days for the books from SAL to be delivered to EAL for picking up.

Korean Books
All Korean books are assigned LC call numbers and housed in the mezzanine of Meyer Library.

Reference Materials
Reference books in CJK are located at the north end of the EAL Reading Room. Unlike the rest of the EAL collections, Chinese, Japanese and Korean reference materials are shelved together (interfiled by call number, not language) and all are non-circulating. Chinese annuals are current year in Reference and back volumes in the stacks at the mezzanine. Some Japanese annuals are in the reference, the rest are kept in the mezzanine.

New Books
New book shelves are located behind the front desk. Selected titles are displayed for one month and then moved to the stacks. Users can check out new books.

Journals and Periodicals
All current issues of Japanese and Korean as well as majority of Chinese journals and periodicals are on the display shelves.

Current issues of journals and periodicals are non-circulating. Bound volumes are housed in the mezzanine stacks or in remote storage (SAL3). The current location is noted in the online catalog record.

Newspapers
EAL currently subscribes to 62 newspapers (42 Chinese, 10 Japanese and 10 Korean). We keep a few months of recent issues in the EAL Reading Room, the back issues of current newspapers are in two locations: issues after July 2002 are stored in SAL3; issues before July 2002 are in SAL Newark. 星島日報，世界日報，明報，國際日報, 中國時報 are retained only for one year. Monthly and reduced editions of 朝日新聞 and 日本経済新聞 published since 1997 are housed in the EAL.

Back issues of newspapers located in SAL Newark can be requested online via the Searchworks record. Newspapers are non-circulating and can only be used in-house.

Microform
EAL holds over 30,000 reels of microfilms or microfiche, all of which are housed in SAL2, and must be paged for use in the EAL. It takes 2-3 days for the materials to be delivered to EAL. EAL has a microfilm reader/scanner to scan the microfilm documents to PDF. Patrons can arrange to have EAL microfilms put on hold for use in the Media Microtext unit in Green Library.

CD-ROMs
CD-ROMs are kept in a locked media storage room at EAL. In order to access the materials in this collection please check with the staff at the front desk. For a single title or single CD-ROM in Chinese, they can be checked out for one week. (Not applicable to all the Japanese titles.) CD-ROMs must be returned directly to EAL and can only be renewed in person.

DVDs, VCDs and Videos
All film materials, including DVDs, VCDs and Videos in Chinese, Japanese and Korean are kept in the Media-Microtext Center in Green Library. For circulation policy, please check the Media-Microtext center web page: http://library.stanford.edu/depts/microtext/about/medpriv.html

Art Books
The EAL collects materials on Chinese art and art history in Chinese language which are kept in the Art and Architecture Library. For circulation policies, see Art library web page:
http://www-sul.stanford.edu/depts/art/about/access_circ.html

Databases
All Stanford-affiliated users can access online databases the EAL subscribes to. Three computers in the reading room at the EAL are set up respectively for Chinese, Japanese and Korean use. For instruction on how to use these databases, please check with the staff at the front desk.

To use online databases from computers outside the Stanford network, you must connect through Stanford's authenticated proxy server. See instruction on off-campus access to the electronic resources at: http://library.stanford.edu/apcproxy/index.html

List of online databases in CJK at EAL:
https://lib.stanford.edu/east-asia-library/eal-e-resources

• Food & Drink - No food or drinks are allowed in the library.
• Cell phones - Cell phones should be turned off in the library.
• Photographs - Taking pictures in the library is not allowed without permission from the University Librarian.
• Bag Check - Out of concern over the loss of library materials, the library reserves the right to inspect all out going book bags, backpacks, briefcases, hand bags and other personal belongings. Patrons must place their book bags, backpacks, briefcases, hand bags and other personal belongs on the shelves behind the front desk before going to the mezzanine stacks.

Course Reserves at EAL

Who can create and modify reserve lists:
The instructor of record can create and modify course reserve lists. If you are not the instructor of record, you must be authorized to edit the reserve list. The instructor of record must create a new reserve list or modify an existing list, and add your SUNetID under "Who can edit this list?"

Processing time:
To have materials ready for the first day of classes, please save and send your course reserve list at least one week before the beginning of classes. When adding additional material to your reserve list, allow up to 7 days processing time before items are available for use. Materials that must be purchased for your course may take up to 6 weeks before they can be made available.

Instructor owned material:
Instructor-owned materials may be placed on reserve for student use. Please include these materials on your reserve list and check "personal copy".

Still have questions? Contact us at eastasialibrary@stanford.edu or (650) 725-3435.

Create a new reserve list

Course reserves procedures for instructors