4/22/2008

LOCKSS (Lots of Copies Keep Stuff Safe) is an international non-profit community initiative allowing libraries to preserve e-resources to which they have paid for access or that are freely available. Material is both preserved and made available through an institution’s LOCKS box when it is no longer available through the publisher. As access to this material is perpetual, the material in Stanford’s LOCKSS box should be represented in the University’s catalog, Socrates.

A few times a month, LOCKSS will notify the Head of Ordering and the Head of Data Control that new material is available to be ingested into the LOCKSS box via an e-mail distribution list. The Head of Ordering will review the list and ingest the material. The Head of Data Control will review the list of new titles and search Socrates for the presence of matching bibliographic records. If a matching record is found, an additional copy will be added with the shadowed location of LOCKSS. This location will prevent the generic e-loader from deleting the bibliographic record from Socrates.

If a matching bibliographic record is not found in Socrates, the Head of Data Control will forward an e-mail containing the title to the MARC Unit group account for cataloging. The title will be cataloged and an additional copy added with the shadowed location of LOCKSS.

If access to a particular publication is lost to Stanford via the publisher, Acquisitions will determine if the content is available through the LOCKSS box. If so, they will redirect access to the cached content via a method to be determined.

Last modified: May 5, 2008