1. Catalog the print version separately from the online version (i.e., do not catalog over the online record already in Symphony). There should be a separate acquisition record for the print record, which should be used for cataloging.

a. If there is copy for the print version in the utilities, use it to copy catalog the print version.
b. If there is copy only for a different edition or the online version, use either of those for Derived Original cataloging. That record may either be downloaded from the utilities, or, if not in the utilities, the already existing record in Symphony may be copied field by field into the print acquisition record.
i. Be sure to delete GMD “Internet resource.”
ii. If the record has a 538 or 533 field, delete it.
iii. If the record has access points which relate only to the digitized version, delete them.
iv. Delete any 006 fields (unless the item in hand requires one because of accompanying material.)
v. Make sure the record is on the MARC and not the MRDF workform and that all fixed fields are coded appropriately. Change “Repr” from “s” or "o" to blank.
vi. Make other changes (i.e., record numbers, 040, publisher, 300, etc.) according to normal Derived Original procedures.

2. For most print records (see #4 below for exceptions), add elements for the online version to the record for the print version per usual procedures (See: Guidelines for Cataloging Internet Resources, III. Procedures for cataloging an Internet resource for which we have a print equivalent). The URL may be present in the 956 field, if so, change it to 856, but be sure that any necessary $z information is added if not already present.

3. Send the record for the online-only version to Data Control to be withdrawn

4. For some print records, there is a corresponding record for the online version which we have loaded through a e-book package using the e-loader. For some of these packages, DO NOT add the elements for the online version to the print version record, EXCEPT for the e-ISBN. If the e-ISBN is already in the order record, make sure it stays in the record when it is cataloged. Do not send the e-monograph record to Data Control for deletion. In these cases, the e-loader will be used to delete the record for the online version and add the URL to the print record. If a URL were added to the print, it would receive two URLs which went to the same place. Staff will be informed which print book packages will fall under this procedure (at this time, only OECD)

Last modified: July 13, 2011