Scope: Serial added volumes and fill-in issues are serial pieces being added to SUL, and there is already a fully cataloged serial record in Symphony. Usually these pieces are received as gifts or as part of large collections.

Exceptions: All serial pieces for Special Collections should be routed to the Metadata Development Unit, Meyer 3rd floor.

Serials that are not part of a named collection:
If the serial pieces are dated 1999 or later and were received as part of a standing order or subscription, please contact: Serials Access and Maintenance, Acquisitions Dept., Meyer 3rd floor, Attn: Linh Chang (linchang@stanford.edu)

If the serial pieces are dated prior to 1999 or were not received as part of a standing order or subscription, send them to Data Control Unit, Meyer 3rd floor (datacontrol@stanford.edu).

Instructions for Data Control Unit staff:

• Update the MARC Holdings as necessary.
• Process the pieces for the shelving location.

Serials received as part of a named collection (requiring a 690 access point):
Send to Data Control Unit, Meyer 3rd floor (datacontrol@stanford.edu).

Include documentation giving the name of the collection exactly as it should appear in the 690 access point. Bookplate should be inserted if required.
Example:
690 _4 Wells Fargo Steinbeck Collection.

Instructions for Data Control Unit staff:

• Add a 590 note to list the individual issues that were received as part of the named collection. The format of the note is:
  Library name and copy # (individual issues, given in parentheses): Name of collection (matching the 690).

Example:
Green Library copy 1: Vol.5-6: Ludwig Lauerhass Jr. Braziliana Collection.

• Add the 690 for the collection name.

Example:
690 _4 Ludwig Lauerhass Jr. Braziliana Collection.

• Update the MARC Holdings as necessary.
• Process the pieces for the shelving location.

For more information and instructions for large Collections, please see: Collections Policy and Procedures.

If additional maintenance is required, please refer to: Symphony Serials Maintenance Requests.

If there is not a fully cataloged serial record in Symphony:
The serial pieces are not added volumes -- they require cataloging:

• Send requests for cataloging to the Metadata Development Unit, Meyer 3rd floor, attn.: Kay Teel (kteel@stanford.edu).
• If the serial pieces were received as part of a standing order or subscription, please contact: Serials Access and Maintenance, Acquisitions Dept., Meyer 3rd floor, Attn: Linh Chang (linchang@stanford.edu)

Created: November 17, 2008
Last modified: October 26, 2011
MDU, Stanford University