Open access publishing

Service Profile

Stanford’s Open Access Policy, approved by the Faculty Senate in November 2020, established the Stanford Digital Repository as the home for articles deposited by Stanford authors under the terms of the policy. The policy applies to scholarly articles written by active members of Stanford's Academic Council (waivers can be obtained on written request). Academic Council members are to provide an electronic copy of the final version of the article to the SDR; articles can be uploaded to the SDR at The SDR provides mechanisms for making these articles available to the public under an open license. Stanford Libraries is establishing an Office of Scholarly Communications to support the policy implementation across the University.

While only members of the Academic Council are required to adhere to the Open Access Policy, all Stanford authors (other faculty, post docs, research staff, and students) are encouraged to deposit open access copies of their scholarship in the Stanford Digital Repository. The Graduate School of Education operates its GSE Open Access Archive of works dating back to 2001, which has been hosted by the Stanford Digital Repository since 2014. 


  • Easy to use system for adding files and descriptive information for the deposit
  • Option to embargo the publication (delay the release) for up to 3 years from time of deposit
  • Each deposited work is published at a persistent URL (PURL) where it can be reliably accessed in the future
  • Option to assign a DOI to each published work
  • Each deposited work is added to the library catalog, SearchWorks, where it can be discovered along with other works by Stanford students and faculty in the Stanford University Open Access Articles collection
  • Individual faculty collections provide a configurable workflow to allow for review of deposits by group members before they are published

Available to

Current members of the Academic Council are required to deposit their articles in the SDR per the resolution approved by the Faculty Senate. Other authors in the Stanford community are encouraged to do so.


Users must have a valid, active SUNet account and must have been granted permission to create collections or to deposit, manage or review works in a collection. 

Data security

The SDR allows deposit of low risk and medium risk data as defined by the Information Security Office. Note that deposits to the SDR are subject to the Terms of Deposit.


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