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Laura Williams hired as Project Archivist for the STOP AIDS Project records

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The Stanford University Libraries Department of Special Collections is pleased to announce that it has been awarded a detailed processing grant by the National Historical Publications and Records Commission. The year-long project, which will begin on October 1, 2011, will be dedicated to the detailed processing of the STOP AIDS Project records.

Laura Williams has worked in the Manuscripts Division at Stanford since 2009. She has completed the processing of the Douglas Menuez photograph collection and managed the selection and digitization of over 5,000 slides from the R. Buckminster Fuller papers. She joined the department as the Processing Assistant for the Stephen Jay Gould papers and has also served as project coordinator for a number of smaller digitization projects.

Prior to joining the department full time as Project Archivist, Laura was the Archivist at the NASA Ames Research Center Life Science Data Archive, and Processing Assistant at Baker Library Historical Collections, Harvard Business School and NARA’s Northeast Regional Office. She holds a BA in Literature from UC Santa Cruz and a MLIS from San Jose State University.

The STOP AIDS Project records (M1463):

Founded in 1985, the STOP AIDS Project is a thriving community-based organization dedicated to the prevention of HIV transmission among all gay, bisexual, and transgender men in San Francisco. Throughout its history, the STOP AIDS Project has been overwhelmingly successful in meeting its goal of reducing HIV transmission rates within the San Francisco gay community through innovative outreach and education programs. The STOP AIDS Project has also served as a model for community-based HIV/AIDS education and support, both across the nation and around the world. Since its inception the STOP AIDS Project has worked to create an exchange of data with state and local agencies as well as the federal government in order to serve as a resource for informing and shaping national HIV/AIDS education policy.

Stanford holds over 350 linear feet of records from the STOP AIDS Project received between 2005 and 2011. The records are comprised of behavioral risk assessment questionnaires and surveys; data about HIV/AIDS transmission and prevention trends; social marketing campaign materials, including HIV/AIDS prevention posters and fliers; community outreach and workshop materials; volunteer training materials; correspondence; grant proposals; development related materials; administrative records; photographs; audio and video recordings; and computer files. The records include an estimated 270 items of legacy computer media, more than 300 posters. The project is slated to last one year with work completing by the end of September 2012.

The goal of this grant project is to process the entirety of the STOP AIDS Project records. We will arrange and describe material to the series and file level, perform basic preservation work when necessary, and provide detailed description of STOP AIDS Project posters, audio, video, and computer files. Project products will include: 341 linear feet of processed materials; a detailed EAD finding aid which will be made available to researchers through Stanford University’s finding aid site, statewide consortia, and a national database; and an updated collection-level MARC record. Data on legacy computer media will be captured and the files will be processed using AccessData’s Forensic Toolkit (FTK) software at the file level. FTK allows creation and application of controlled terms through batch tagging and bookmarking of files.



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