Library Open House - Save the Date!

This year's Library Open House (with perhaps a name change?) will take place on Tuesday, October 9, from 1:00-4:00 pm. More information will be coming soon, but please note the date on your calendar now.

Special Collections Staff Presentations @ Society of American Archivists

The Society of American Archivists held its annual conference – the theme was “Beyond Borders” – in San Diego, California last week. It was a very full schedule, with three SUL staff members from the Manuscripts Division presenting. First up was Laura Williams, currently the project archivist on the Stop AIDS Project. She presented at the MDOR (Metadata and Digital Object) Roundtable to a very full audience on our recent efforts using a new software (PhotoMechanic) and workflow for bulk cataloging of digital image collections. These enhanced digital objects/images have been ingested into the SDR. It was a very successful talk judging by a full table of interested archivists!

Our second speaker was Joe Geller, another project archivist, who is managing the processing of the records of California Rural Legal Assistance (CRLA) and of the Mexican American Legal Defense and Education Fund (MALDEF). He was part of a panel on the “Attorney / Archivist Dialog: Crossing Professional Borders to Provide Access to Legal Records” that we organized with Princeton University. Joe’s paper was called “Collaborating for Access: Strategies for Processing the Mexican American Legal Defense and Education Fund and California Rural Legal Assistance Records.” In it he discussed developing an agreement and workflow with both organizations and a Stanford Law student to screen and process legal records in both collections.

The last speaker was Glynn Edwards, head of Manuscripts Division and manager of the Born-Digital Program in Special Collections. She spoke briefly at the Manuscripts Repositories Section meeting on the outcomes and goals of the AIMS Project and on Special Collections’ activities on the born-digital front since the completion of that project. Some of these activities include: training sessions for both University Archives and the Stop AIDS Project team on both capture and processing of born-digital material using forensic tools, creation of a department manual for working with born-digital materials, and our current development efforts with a new email software created by a Stanford computer science graduate student, Sudheendra Hangal, called MUSE.

Slides from these presentations will eventually be posted on the SAA site where available.

Roberto Trujillo & Glynn Edwards
Special Collections

New Collections Added to Stanford Digital Repository in July, 2012

In July, approximately 300,000 images representing nearly 800 items were accessioned into the Stanford Digital Repository (SDR). These materials include ~700 books from the Stephen J Gould Rare Books collection, roughly 150 Japanese maps, and the Montana Gothic publication.

Stephen J Gould Rare books
Stephen Jay Gould was a renowned evolutionary biologist, paleontologist, historian of science, educator, popular science author, polymath, and an enthusiastic collector. This project, focused on digitizing Gould's extensive holdings of rare books, is part of the Stephen Jay Gould Papers project that enables research and educational communities to discover and access this unique collection of materials. Books digitized under this project are also being sent to Google and will be visible in the Google Book Search.
Example image:
Added to SDR: 693 volumes, consisting of over 288,000 scanned pages
Content Contact: John Mustain

Gaihozu Maps
Known collectively as "Gaihozu Maps", these maps of Japan and territories outside of Japan (referred to as "Gaihozu") were produced by the Japanese Land Survey Department of the General Staff Headquarters. Created between the Meiji era and the end of WWII, this collection is part of a world-wide effort to preserve this historically and scientific important set of materials. More information about this collection is available at: Branner Library holds ~10,000 of these maps. This represents the initial portion of the digitization work.
Example image:
Added to SDR: 147 maps, 294 images
Content Contact: Julie Sweetkind-Singer and Salim Mohammed

Montana Gothic
Montana Gothic was the first independent (small press) literary magazine published in Montana. Mixing Montana poets and artists with national and international expatriate literary culture, all with a surrealist flavor, during its brief existence the publication developed an international following.
Example image:
Added to SDR: 6 volumes consisting of roughly 700 pages
Content Contact: Roberto Trujillo

Inclusion in the Stanford Digital Repository ensures that these materials are available to researchers and scholars (while upholding appropriate access restrictions), now and in the future through a secure, sustainable stewardship environment. While many of these objects are already discoverable via SearchWorks others will get SearchWorks records in the coming months. All materials are currently available via the item’s PURL (a persistent URL which ensure that these materials are available from a single URL over the long-term, regardless of changes in file location or application technology).

Questions about the Stanford Digital Repository service should be directed to

Concierge 6: Digital Library Initiatives--Sign Up NOW!

Ever wonder what's up with Stanford and the Google books digitization project? Ever wonder what to say when a student asks you how to get a high-resolution digital image of SUL materials for her dissertation? Ever wonder what to do with important multimedia materials or born digital materials that are starting to deteriorate? Come to the August Concierge session on SUL's Digitization Programs and you'll know the answers.

Join your colleagues at the August Library Concierge Program presentations and learn about the Libraries' digitization process and projects and the Google Book Digitization Project.

Sign-ups are now open for Concierge 6: Digital Library Initiatives. Note the Friday & Wednesday sign up times.

"Library Concierge Project (LCP)" site at Coursework 5 (

  • Friday, Aug 24, 10am - 11am
  • Wednesday, August 29, 10am - 11am
  • Wednesday, August 29, 3pm - 4pm

Catherine Tierney, AUL for Technical Services will talk about the Google Book Digitization Project, what was scanned, and what we can access.

Tom Cramer and Stu Snydman will present on Stanford University Libraries' digitization projects and processes.

Reminder: Videos of the past Library Concierge Programs are available on this site, in case you missed any of the previous presentations.

Never attended one of the Library Concierge Program presentations?
It's not too late to start! Here's how to sign up for the Coursework project site.

SUL Job Opportunities - August 6, 2012

SUL has the following new positions this week:

GIS Software Developer, Digital Library Systems and Services, Stanford University Libraries (#49000)

User Experience Manager, Academic Computing Services, Stanford University Libraries (#48996)

Publication Specialist, HighWire Press (#48874)

For a complete description of open positions within SUL, go to the Stanford Jobs page, select University Libraries from the Job Search/Location: list, and then click on the Search button.

Editorial Staff

Join us on the Road to Mendeley--workshop for library staff

This Fall, the Stanford Libraries will be rolling out a campus-wide upgrade to all current Mendeley users at Stanford. Mendeley is a desktop and web-based tool to help manage pdfs, citations and much more. If you want to try out Mendeley (it's free) and learn about all the features that are available to Stanford students, faculty, staff and alumni, please attend our introductory session on Monday, August 13 from 1:30-2:15 in the IC Classroom. After the introduction to Mendeley, for those who want to "try it out" or ask detailed questions, we will have hands-on time from 2:15-3:00 (bring your laptop or use one in the classroom).

We already have over 3,000 Mendeley users on campus and we will be migrating all of those accounts to our new campus-wide Stanford group account. We anticipate that a large number of new and returning graduate and upper division students will want to set-up Mendeley accounts to manage their pdfs, search for articles related to their area of study, and use the citation tool plug-in to Word or Open Office. We also expect that some of these students, as well as new students, may come to the library for assistance, so here's your chance to "be in the know".

This workshop is your opportunity to ask questions and get hands-on time with Mendeley. William Gunn, Head of Academic Outreach for Mendeley, will be our speaker along with Mendeley users from the library as "experts" during the hands-on time.

If you have a particular question about Mendeley, please let me know so that I can make sure it is addressed during the session.

See you on August 13th in the IC Classroom!

Helen Josephine

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