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sulair news graphicJust a reminder that SULAIR News is a useful communication tool only if SULAIR staff contribute articles. If you have work-related items that would be of interest to all staff, please submit them by logging in to SULAIR News and clicking on the Submit Article tab at the top of the page.

*** Reference Question of the Week - July 26, 2010 ***

Question: We need to convert VHS movies to DVD for use in class. I heard that Meyer Library, 2nd floor has this kind of device. We also have an old 16mm film to convert to DVD. Is that possible?

Answer: There is a self-service facility you can access on the second floor of Meyer.

In the Meyer cluster you will find equipment available for you to convert from VHS to DVD. Here is a complete list of their equipment.

The consultants at the Tech Desk on the second floor are wonderful and very helpful if anyone needs assistance.

It might also be advisable to check on copyright restrictions at as well before making copies.

For 16mm film, you can use Monaco Film Labs and Video Services in San Francisco, 234 9th St. Phone: 415-864-5350

Everyday Electronic Materials (EEMs) Workflow Now Available to Selectors

A new workflow for Everyday Electronic Materials (EEMs) was launched with training for selectors on July 13th and 14th. Selectors can now use the EEMs tool to select, upload, or request digital material for SULAIR collections. Everyday Electronic Material is digital content that selectors find on the Web or through connections with scholars. Typically, EEMs are not included in commercially licensed content packages.

The workflow covers evaluating rights issues, uploading PDFs, requesting purchase of PDFs through Acquisitions, and registering objects in the Digital Object Repository (DOR). Once an EEM is captured, the workflow also supports cataloging, providing access through Socrates and SearchWorks, and ingest into the preservation repository.

"All of this I have seen:" Leigh Ortenburger, Mountaineer and Photographer

Retired SSRC staff member Glen Denny has published a photo essay "Light & Shadow" arising from the Dept. of Special Collections exhibit in 2009 commemorating the library acquisition of the Leigh Ortenburger Papers. Glen's essay appears in Ascent 31 (Current Periodicals). The exhibit catalog Leigh Ortenburger: In the Thin, Cold Air can be read in Special Collections Reading Room and the exhibit web page is

*** Reference Question of the Week - July 19, 2010 ***

Question: If I request material from SAL, when will it be available?

Answer: There is a distinction between Off-campus [SAL3] and Stanford Auxiliary Library [SAL1&2].

If requests for material from Off-campus [SAL3] are submitted by 12:00pm, M-F, they are usually available at the Green Library Loan Desk after 10:00am on the next business day.

Requests submitted for Stanford Auxiliary Library [SAL1&2] before 1:00pm are available at the Green Library Loan Desk after 4:30 on the same day. You can also go to Stanford Auxiliary Library [SAL1&2] M-F, 1-5pm and retrieve the material yourself.

Scheduling the IC Classroom and the SSRC Seminar Room

I am working on a procedure to allow SULAIR staff to view the availability of the IC Classroom and the SSRC Seminar Room (both located in Green Library) in the Stanford Calendar/Zimbra and then to request a reservation. If you would like to be included in this access, please send email to Olga Katz.

I would appreciate having a response by July 23.

Malgorzata Schaefer
Head, Information Center

Naoko Matsubara's Solitude Portfolio on View at the Art & Architecture Library

While completing a folio processing project at the Art & Architecture Library this summer, we discovered a portfolio of woodcuts by the Japanese-Canadian artist Naoko Matsubara. The eleven prints, published in 1971 in a small edition by Aquarius Press, were inspired by the fifth chapter of Henry David Thoreau's Walden. Depicting quiet natural scenes (and a portrait of Thoreau himself) Matsubara’s images display virtuosity with the medium as well as a successful melding of Eastern and Western stylistic traditions.

July 2010 Issue of "ReMix" Now Online

SULAIR's Library Development Office publishes monthly issues of ReMix: News from the Stanford Libraries. July's issue has a variety of interesting news items and links. This includes items on the new AUL for Collection Development; two students, also part of the SUL Advisory Council, who offer their view of the Stanford Libraries; a new course on text-mining (analyzing literary texts) taught by Matthew Jockers of SULAIR's Academic Technology Specialist program; and the trove of Chinese classical texts coming to the East Asia Library. You'll also find a number of other news items and information about exhibitions, events, publications, and acquisitions.

Electronic Theses and Dissertations Available in SearchWorks and Socrates

With the end of the Spring 2010 Quarter, Stanford’s Electronic Theses and Dissertation (ETD) project wrapped up its second full quarter in production. Over 200 doctoral and Engineering Master’s students (92%) opted in Spring to submit their culminating works in electronic form using a system developed collaboratively by SULAIR, the Office of the Registrar, and Administrative Systems. According to a survey conducted by the Registrar’s Office, the system, which launched in November 2009, is heavily favored by students over the traditional hard copy process, because it is free and more convenient.

The submissions from Fall 2009 and Winter 2010 Quarters – totaling 144 in number -- have been processed and are now discoverable and accessible in SearchWorks and Socrates. For example, see Furthermore, those works that are not under embargo will soon be available online to the public via Google Books. Stanford has extended its existing partnership with Google to provide world-wide, full-text access to its dissertations and theses. This new approach marks a major departure from the way doctoral dissertations and master’s theses have been collected, preserved, and distributed by Stanford in the past. In June, Hannah Frost delivered a presentation on the Stanford initiative to an international audience at ETD2010 -- an annual conference on all things ETD -- in Austin, Texas.

Two pages have been published on the SULAIR Web site to provide more information to SULAIR staff, as well as to the broader Stanford community, about the new ETD program.

  • The Project Description page outlines the rationale for and benefits of the new submission process, as well as explains some of the underlying policies that govern ETD publication and access.
  • The Process Description page details how the theses and dissertations are processed by SULAIR for use by Stanford students and faculty, and scholars around the world.

Staff who have any questions regarding Stanford ETDs should submit them via email to:

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