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New Collection Form

Please provide as much information as possible in each category. After completing the necessary information, click the Submit button at the bottom of the form. The form content will be electronically submitted to the Metadata Department. Please note the Curator responsibilities noted in the form.

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Description

Library/location/Item Type

Please check the following web site to determine the appropriate Library, Location and Item Type for valid shelving and paging options for the specific library you designate for the collection. http://www-sul.stanford.edu/depts/ts/tsdepts/cat/resources/library/index.html

Collection General

Processing Specifications

Note: Metadata procedure for terminal set items is to add to the library of the existing set if not a duplicate.

End Processing

The majority of new collections should be given standard end processing (barcode, call number label, and edge stamping). The occasional collection or rare item within a collection may be given special processing (barcode & call number label placed on protective strap or jacket and no edge stamping). If items within a standard collection are to be given special end processing, they must be flagged individually by the curator. The flag should be longer than the item’s height, and clearly labeled with the following data: TO: Binding & Finishing Limited end processing requested [Collection Name] Home Library

Note: It is the responsibility of the curator to check the contents and condition of a new collection and contact Preservation if damage, deterioration or insect infestation is discovered.

Note:

If items within a standard collection are to be given special end processing, they must be flagged individually by the curator. The flag should be longer than the item’s height, and clearly labeled. If selected items within a collection require shelving in a different location than the major portion of the collection, (non-circulating paging status), these items need to specify Library/Location/Itemtype and be flagged individually or boxed separately for delivery to the processing unit.

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